If you are scheduled to perform, and must cancel, contact our , Peter Davis, immediately.
If you need to make changes to your submitted application (member names, contact or session info, etc.), contact _ _.

PERFORMER APPLICATIONS FOR 2011 WILL OPEN IN aPRIL 2010

[Application Not Yet Available]

New Applications required EACH year (to keep info in database current).
We need: traditional music dance bands & performance bands/groups; callers/instructors for dance, instrument, vocal lessons & workshops; family-oriented sessions for all ages; jam session leaders. Dance and music styles/genres include, but not limited to: contra, squares, Latin, English Country, Irish, International Folk, body-movement, family, etc -- for various ages and abilities. See application for more detail.
Applications are submitted online (paper or email forms on request).
To make changes after submitting application, contact _ _.
Submitting an application *does not* imply acceptance. Applicants will be notified if their sessions are chosen, usually by fall.

INDIVIDUAL/GROUP SCHEDULES*

(2011 Performer Schedule not yet available) The Individual Schedule lists all groups, bands, solo performers, workshop leaders and callers alphabetically by first name, or by group name, with locations & times for each session. You are responsible for telling all your group members the dates, times and locations they are to perform.

* If you need to make changes concerning your schedule, contact the , immediately.

PERFORMER HOUSING

Scheduled performers traveling from out of the area may be housed either in a local hotel or in local residents’ homes. It does help us if you have friends or relatives in the area who can put you up. Let us know if this is the case. Performers will be notified of their housing assignments well in advance of the festival. In most cases, the type of housing will be specified in the contract, and the actual housing assignment will be made about a month before the festival. Please contact __ with any questions about housing. Thanks!

STAGE DIAGRAMS & INSTRUCTIONS

Scheduled bands and groups performing on a stage area must fill out a Stage Plot Diagram. Callers & workshop leaders do not need to fill out a stage form. The proper forms will be sent to you (or you may download and print from this site). Please use the suggested notation on the stage plot diagrams. Mark the layout and needs of your group on the form, then mail them by a *DEADLINE* for return of stage plots: January 1 to
Chrissie VanWormer, 1249 Gallupville Rd, Delanson, NY 12053

Stage Diagram - Download Form

Questions about sound/stage needs? Please contact our Sound Crew Chief _ _

PERFORMER SALES

We provide a Festival Sales Table where scheduled performers may offer merchandise -- cd's, tapes, books, etc. The Festival takes a small percentage of sales.
Pre-Festival: Review the Sales Letter, and fill out and submit the inventory Form will ALL items you wish to sell through us, by the stated deadline (see form). When you arrive, you must check your items in at the Performer Sales table in the Hotel Gallery. Check-out times must be scheduled ahead of time.
Click here for Instructions and Inventory Form.

PROGRAM BOOK ADS

(Download Performer Ad Form) We offer ad space in our Program Book at a discount for scheduled festival performers. All ads must be camera-ready copy, and be received by January 15, 2010. View Sample Ad Sizes, then fill out an Ad Form and mail your request ASAP.

Questions? Contact .

arriving at the festival

HOTEL & cITY CENTER FLOOR PLAN / VENUES LIST

PLEASE NOTE: the Saratoga City Center is undergoing renovations. This will alter our festival layout in the Center. Please review the Hotel/City Center floor plan. Performer Check-In table is in the City Center Lobby - [P] -
See also:
View Festival Venues (venue addresses, photos, descriptions)

PERFORMER PARKING

Please arrive EARLY, as parking can be difficult to find. Hilton Hotel parking (charges daily fee) and City Center Parking lots (free) are off Maple Ave (turn from Broadway onto Ellsworth Jones Place at the City Center, and then left onto Maple Ave (behind City Center). City Center lot is on your right. Public Parking lots and street parking locations can be found on the PARKING/VENUE MAP. The city WILL tow cars that are illegally parked you must obey any snow emergency during bad weather, or streets with alternate day parking. The Flurry Festival, its organizers and/or the DanceFlurry Organization are not responsible for towed cars or fines. There is a remote parking lot at the Saratoga Racino (See: Directions) with shuttle service every 15 minutes to the City Center, throughout the day. Also check our map for Parking, Venue, Shuttle Bus Stops (via Google Maps).

PERFORMER (and Guest) CHECK-IN

Located in the City Center, at the Performer Check-In table. Sign in at Performer Sign-in Table (obtain wristband, name tag, etc). You MUST pick up your wristband and Name Tag. The wristband is your weekend ticket and MUST be worn at ALL TIMES during the festival. Performer Guests (one per performer) must sign in at the Performer Check-In table, beside the performer's name, and wear their wristband/ticket at all times.

UNLOADING EQUIPMENT/INSTRUMENTS

Loading areas are not for long-term parking. Please check for and obey signs -- vehicles left beyond the allowable time limits may be towed.

UPDATED LOAD-IN INFORMATION will be posted closer to the Festival weekend.

If you require assistance unloading/loading: Our Setup staff and volunteers will be available at the door to help you unload when you arrive. Or check at the Info Table in the City Center lobby for available help. If you will need to move equipment from one venue to another and need assistance, please let us know when you check in.

SALES TABLE

After checking in, please bring your sales merchandise to the Festival Sales table, located in the Hotel Gallery (follow City Center hallway to left of Check-in, into Gallery). If you did not send in a list of itemized merchandise before the festival (see "Performer Sales" above), you must bring a copy of an itemized list with you with item descriptions, prices, etc.

INSTRUMENT CHECK (Rooms: Broadway 4 & Phila @ Hilton)

Available for ALL musicians attending the Flurry, located down the hall, to the RIGHT of the Hilton Hotel lobby desk, as you come up the stairs from the Gallery. Click Here for location, hours and other details.

PRACTICE AREAS

Due to limited space, there is no "practice area" or "green room" at the Festival. (If you or one of your band mates is staying at the Hilton Hotel, you can use the room as a practice area. No playing in hotel rooms or stairwells after 10pm). You cannot use the Instrument Check or any "Quiet Room" for practice. We expect that you come "ready to roll," though pre-session tune ups are necessary. If you find a spot to prepare for your session, we ask that you do not disturb any nearby workshop or dance sessions (sound does go through closed doors). Please, no playing in the workshop halls at the Hotel.

PERFORMER & VOLUNTEER HOSPITALITY (Wedge Room)

The Wedge Room is located behind the main ticket sales table in the City Center lobby, and is open only during City Center hours. This room is closed to the public. PLEASE WEAR YOUR NAME TAG AND WRISTBAND, so that we may identify you as one of our Performers.

The Wedge Room offers Performers/Volunteers/Staff:

8a.m. - Coffee and bagels Saturday and Sunday morning until we run out. Cooking appliances must not be brought into this area. (Lunch and dinner may be found at either the Hotel Buffet, City Center Snack Shack, Vendors in City Center Lobby, Chez Sophie (in Hilton) or in restaurants and cafes in Saratoga, along Broadway and side streets, within walking distance from the City Center.)
A place for coats and boots -- please keep important personal items with you. The DanceFlurry Organization, Festival or City Center are not responsible for items left in the Wedge Room, or anywhere in any Festival venue.
A curtained area for costume changes (please do not use the changing area for rehearsals). There is no "green room" -- do not use Instrument Check or the "Quiet Room" for practice.

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